Executive Experiences Coordinator

Company: Avispa Technology
Location: San Francisco
Posted on: June 1, 2025

Job Description:

Executive Experiences Coordinator 1393200A leading video, audio, and voice technologies company is seeking a talented and enthusiastic Executive Experiences Coordinator to support the Experiential Marketing team with the planning and execution of high-impact executive experiences and events at our headquarters in San Francisco and at targeted off-site events such as the Emmys and Oscars. The candidate will work with passionate experts and contribute to the creation of unforgettable experiences for high-profile external partners and customers, showcasing the company's technologies through executive experiences, customer and corporate events, and cinema.Pay and Benefits:

• Hourly pay: $30/hr
• Worksite: Leading audio, video, and voice technologies company (San Francisco, CA 94103 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 6-Month assignment (possible extension)Responsibilities:
  • Assist and/or lead planning and logistics for Executive and Customer Briefing Experiences, including coordination of demonstrations, meetings, and other logistics.
  • Coordinate internal and customer/partner events, including receptions in the atrium and cinema screenings for studio and film festival partners, as well as internal teams.
  • Help plan and coordinate off-site event activations, including executive awards weekends and tradeshows.
  • Provide guidance and support for events produced by various business and community organizations.
  • Maintain and optimize operations processes and procedures.
  • Assist with basic operations of living room and mobile demo technologies.
  • Support event metrics collection and reporting.Qualifications:
    • 2-3 years of experience in events, customer service, or hospitality.
    • Experience in strategic events, customer engagement, communications, marketing, or media.
    • Experience with executive briefings and strategic customer events.
    • Extremely detail-oriented and organized.
    • Strong written communication skills.
    • Ability to communicate effectively with all staff levels and management.
    • Intellectual curiosity.
    • Interest in consumer technology and entertainment (films/music) is a plus but not mandatory.
    • Proficiency in Microsoft Office Suite (Outlook, Word, Teams, Excel, PowerPoint).
    • Aptitude to learn tools such as Airtable, Smartsheet, Miro, event registration platforms, Concur, and survey tools.
    • Positive attitude and strong organizational skills.
    • Passionate about events and guest experiences.
    • Ability to remain calm and solutions-focused during high-pressure moments.
    • Desire to learn, grow, and innovate.
    • Self-starter with a positive, solution-oriented attitude.Shift:
      • Monday-Friday, 9/80 schedule
      • Occasional evenings and weekends work required
      • Overtime may occur upon request and approval based on business needs
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Keywords: Avispa Technology, Napa , Executive Experiences Coordinator, Other , San Francisco, California