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Administrative Assistant

Company: Vintner's Collective | Napa Valley
Location: Napa
Posted on: May 31, 2021

Job Description:


Vintner's Collective | Napa Valley is a group of small, family-owned wineries. We are looking for a detail-oriented, organized, and level-headed individual to assist part-time at our office location in downtown Napa, 20-25 hours per week. The qualified candidate must be able to handle multiple tasks simultaneously, interact with many different people daily, and have a positive attitude and sense of humor. This position is weekdays and may also require one weekend afternoon per month. Within the week there is great flexibility in terms of start-time, specific days, and hours worked per day.


Screen and handle correspondence and telephone calls

Proofread all digital and printed sales+marketing materials

Assist with wine club credit card declines with outreach to customers via phone and email

Manage tasting appointment calendar

Open daily mail and distribute

Follow up on credit card chargebacks

Communicate and coordinate with a wide range of vendors

Administer gift donation program

Provide administrative support to the owners

Interact with all Vintners and customers via email or phone

Help coordinate end of year gift giving.

General errands include bank deposits, post office, FedEX, Tasting Room, DMV, picking up breakfast/lunch or other

Maintain office supplies inventory and replenish as needed.

Coordinate special projects and events as needed

Post-Covid Responsibilities:

Coordinate with wineries for monthly events; food, entertainment, plus setup

Create cost analysis after events


Bachelor's degree

Excellent written and verbal communication skills.

Creative problem solving

Exceptional interpersonal skills, telephone manners, and communication skills.

Ability to manage and prioritize multiple tasks with a high attention to detail

Excellent organizational skills to meet deadlines

A great sense of humor

Strong computer skills and proficiency in Microsoft Office Suite

Have and maintain a CA Driver's license.

Keywords: Vintner's Collective | Napa Valley, Napa , Administrative Assistant, Other , Napa, California

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