Director, Pharmacy Purchasing and Inventory Management

Company: Stanford Health Care
Location: Palo Alto
Posted on: June 2, 2025

Job Description:

1.0 FTE Full time Day - 08 Hour R2547493 Hybrid 108390014 Pharmacy Finance-Bus Ops Other PALO ALTO, 300 Pasteur Dr, CaliforniaIf you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.This is a Stanford Health Care job.A Brief OverviewThe Director of Pharmacy Supply Chain, including Purchasing, Inventory Management, and Drug Shortage, supports high-quality and safe medication use across Stanford Health Care settings, ensuring state and federal compliance regarding medication use. The role provides strategic direction and guidance for pharmaceutical procurement and supply chain. It also supports shortage management and drug procurement, being accountable for staff, services provided, and the level of performance within assigned areas.LocationsStanford Health CareWhat you will do

• Leadership and Staff Management: Actively contribute to the planning and achievement of annual departmental objectives by coordinating assigned objectives and assisting within assigned areas through constant evaluation and innovation. In partnership with departmental management, recruit, hire, train, develop schedules, and supervise assigned staff. Develop performance standards and conduct performance appraisals. Prepare, revise, and interpret policies and procedures for pharmacy personnel and ensure compliance. Perform HR responsibilities for staff, which include interviewing and selecting new employees, promotions, staff development, performance evaluations, compensation changes, resolution of employee concerns, corrective actions, terminations, and overall employee morale. Creation and maintenance of a healthy work environment. A healthy work environment is one where people feel supported, held accountable, where standards are applied, and expectations are clear. Being engaged in the department, including managing up, owning team decisions, and communicating and supporting departmental and/or organizational initiatives.
• Operations and Budget Management: Prepare, monitor, and operate within the departmental budget for operations, personnel, and capital equipment, and prepare variance reports as required. Manage pharmacy services in a cost-effective manner, including planning for new services, day-to-day operations, continuously improving services to meet customer needs, ensuring adequate resources are available, and integrating services with other professional services within and outside the hospital to ensure continuity of care. Work with the pharmacy business team to develop, recommend, strategize, and execute operating and capital budgets and controls. Design and implement supply chain practices that support business strategies adapted to changing market conditions, new business opportunities, or cost reduction strategies. May partner with other pharmacy stakeholders to provide detailed and comparable drug cost information to inform strategic decisions.
• Medication Management and Safety: Ensure appropriate handling of medications and documentation by assigned staff. Develop and implement improved procedures to prevent and/or minimize medication errors. Coordinate medication management processes and services in assigned areas with other departments and external agencies to facilitate smooth continuity of care. Oversee medication needs for clinics via the SU-13 process. Oversee and support pharmacy contracting efforts to maximize cost savings, GPO contract compliance, and various state and federal compliance guidelines.
• Procurement, Inventory, and Supply Chain Management: Provide daily leadership for all levels of pharmaceutical procurement and purchasing to ensure effective and efficient operations. Support medical school and clinic needs by ensuring proper medication procurement, availability, and compliance with institutional standards. Direct, oversee, and provide guidance to SHC pharmaceutical supply chain services, with a focus on purchasing, inventory control, and shortage management. Partner with pharmacy operations leaders to ensure inventory availability for patient care while optimizing inventory costs. Work with the 340B team to optimize pharmacy services, including enhancement, cost savings, compliance, and revenue generation. Work with the Drug Utilization team to provide guidance and strategy on shortage management. Support and lead automation efforts to improve inventory control and shortage management experience. Collaborate with Material Management for non-pharmaceutical supplies to ensure seamless procurement and availability.
• Strategic Initiatives and Continuous Improvement: Support the development of dashboards and maintain metrics to benchmark effectiveness, using those metrics as motivation for continuous process improvement. Collaborate in the development of system-wide pharmacy critical initiatives, with a focus on developing and implementing novel system-wide programs to reduce spend on high-cost, high-value drugs, standardizing NDC purchases, and reducing waste across the system. Lead and/or participate in pharmacy-related business development opportunities. Lead and direct the team to optimize the customer experience for acute care, oncology service line, ambulatory, and other hospital and non-hospital-based clinics. Support and fulfill internal customer needs (inpatient and outpatient, IDS, Specialty, and 340B contract pharmacy) to provide superior patient care.
• Regulatory Compliance and Reporting: Compile, maintain, and interpret records, statistical and financial reports for assigned areas. Prepare and revise policies and procedures in areas of responsibility. Implement approved changes. Interpret health system and departmental policies and procedures for pharmacy personnel and ensure compliance. Knowledge of and adherence to all policies and procedures of the organization and department. Represent the department at assigned health system events.Education Qualifications
  • Bachelor of Pharmacy or PharmD from an accredited college/university required
  • Master's, MBA, or other advanced degree desired.Experience Qualifications
    • Seven (7) years of progressively responsible and directly related work experience in Pharmacy required.
    • Advanced Pharmacy Residency experience OR five (5) years of progressive supervisory responsibility in hospital setting, strongly desired.
    • Pharmaceutical purchasing, inventory management, and shortage management experience strongly desired.
    • Experience with 340B, GPO compliance, automation, Pharmacy operation and clinical experience, and/or experience in integrated healthcare systems preferred.Required Knowledge, Skills and Abilities
      • Leadership skills to guide, direct, mentor staff, and facilitate change to achieve savings goals.
      • Ability to collaborate with healthcare professionals, lead change, and work independently or in a matrixed reporting structure.
      • Ability to manage complex projects and resources (people, costs, time), strategize, plan, and implement change.
      • Demonstrated self-management skills, requiring little supervision, and the ability to identify issues or opportunities that require attention and change.
      • Ability to work with a variety of professionals and independently, and to work effectively in a matrixed reporting structure.
      • Knowledge of local, state, and federal regulatory requirements related to areas of functional responsibility.
      • Knowledge of reimbursement systems and expertise in the ongoing quality improvement of medication use systems and pharmacy practices.
      • Strong communication and negotiating skills.
      • Ability to organize workload, set priorities, and adapt well to fast-paced environments.
      • Strong critical thinking, problem-solving, and relationship-building skills.
      • Strong customer service skills and the ability to mediate and resolve complex problems and issues.
      • Knowledge of principles and practices of organization, administration, fiscal, and personnel management.
      • Proficiency in Microsoft programs (e.g., MS Word, Excel, Access, Outlook) and web browsers.Licenses and Certifications
        • RPH - Registered Pharmacist; if not registered in the State of California, must obtain CA registration required within 1 YearThese principles apply to ALL employees:SHC Commitment to Providing an Exceptional Patient & Family ExperienceStanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.You will do this by executing against our three experience pillars, from the patient and family's perspective:
          • Know Me: Anticipate my needs and status to deliver effective care
          • Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
          • Coordinate for Me: Own the complexity of my care through coordinationEqual Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.Base Pay Scale: Generally starting at $91.60 - $121.38 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.
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