Health Records Information Manager (Records Manager) - Continuous/Open Until Filled
Company: Government jobs
Location: Napa
Posted on: January 22, 2023
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Job Description:
The Napa Valley
PLEASE READ THIS BULLETIN IN ITS ENTIRETY
The Napa Valley - Internationally known for its fine wines exciting
restaurants and world-class resorts, is home to 140,000 residents
who share a strong sense of community and a legacy of preserving
and protecting our rich agricultural heritage.
Located in the heart of California's preeminent wine region, the
Napa Valley is also part of the dynamic San Francisco Bay
Metropolitan Area. With its sunny Mediterranean climate and
proximity to the mountains and ocean, the Valley offers residents
easy access to virtually unlimited shopping, dining, cultural and
recreational opportunities.
The Napa Valley's strategic location, natural and cultural
resources, history of responsible land use planning and attractive
quality of life provide the ideal mix of small town living and big
city amenities.
County of Napa as an Employer
The County of Napa is a highly respected employer within the local
community as well as throughout the region. We offer rewarding and
challenging work, flexible hours, competitive salaries, a
comprehensive benefits package and tremendous opportunities for
career growth. At the County of Napa we truly value our employees
and are committed to diversity in our family-oriented environment.
This is why we are the Employer of Choice for more than 1,400
employees.
As an organization, the County is dedicated to improving the lives
of our citizens and reflecting the best of the community's values:
Respect, Accountability, Dedication, Integrity and Innovation.
The Position
The ideal candidate has a keen attention to detail and is result
focused; has strong organizational and project management
abilities; works collaboratively and effectively building and
improving processes; is knowledgeable of state and federal privacy
and record retention laws and regulations.
This position develops, implements and maintains a comprehensive
information management program across Napa County Health and Human
Services Agency divisions. Develops policies and procedures to
organize, manage and protect client information and other
personally identifiable information in paper and electronic form.
Leads the effort to standardize information management practices
and establishes systems to ensure appropriate retention, use and
disclosure of records. A key resource to management and staff
regarding health information management laws, regulations and
standards. Serves as the custodian of all records for Napa County
Health and Human Services Agency.
The Recruitment Process:
1. Applications will be accepted on-line until the current vacancy
is filled.
2. Applications will be screened for minimum qualifications and
supplemental questions will be scored by subject matter experts on
a continuous basis. The most qualified applicants from the scoring
of the supplemental questions will be invited for an Oral Panel
Interview.
3. Oral Panel Interviews will be scheduled on a continuous basis.
Only the most qualified candidates from the interview process will
be placed on the eligibility list and may be considered to fill
positions for up to one year.
The Human Resources Department reserves the right to change the
recruitment process at any time.
Additional Pay Incentives:
HIRING BONUS: Applicants appointed to this position will receive a
one-time signing bonus of$5,000; $2,500 of the hiring bonus will be
paid in the second pay period of employment and the remaining
$2,500 bonus will be paid upon successful completion of probation
period.
LOAN FORGIVENESS PROGRAM: Applicants appointed to this position who
attended and received a degree (Associate's or Bachelor's)
consisting of a minimum of 60 credits/units at a regionally
accredited school by the Council of Regional Accrediting
Commissions are eligible to receive a payment up to $20,000 (or
$30,000 if certified bilingual by Napa County) towards student
loan(a). Loans must be existing loans, which the employee can prove
they held as of their hire date and was borrowed while attending
the accredited institution during the time the degree was earned.
All payments will be made directly to the student loan lender once
appropriate verifications have been made. In order to be eligible
for loan forgiveness, the employee must complete five (5) years of
satisfactory service with Napa County, without break in
service.
Example of Duties
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
practices.
Develops and facilitates the implementation of Health and Human
Services Agency-wide policies, regarding creation, collection,
protection, retention, use and disclosure of patient health and
other personally identifiable records; Participate in the creation
and maintenance of the units annual budget.
Plans, directs, coordinates and reviews the work plan for assigned
staff; assigns work activities, projects, and programs; reviews and
evaluates work products, methods, and procedures; meets with staff
to identify and resolve problems.
Participates in the selection, training, motivation and evaluation
of assigned personnel; provides or coordinates staff training;
works with employees to correct deficiencies.
Develops and maintains detailed documentation of all record
locations and all technology utilized to capture, manage, store and
report patient/client information.
Collaborates with the County Privacy Officer on the development and
implementation of policies and procedures related to the handling,
use, amendment, correction, restriction and disclosure of protected
client information.
Designs and maintains the Agency Record Room physical
environment.
Collaborates with County Counsel in the receipt and processing of
subpoenas and serves as the custodian of records when required for
legal purposes.
Collaborates with divisions that maintain paper records in their
work area to ensure that the records are appropriately maintained
and secured and ensures that only those records necessary to
support daily operations are maintained in the work area.
Facilitates development of a record retention schedule for Health
and Human Services Agency that takes into account the unique and
varied types of records maintained by the department.
Establishes standard medical record forms, formats and bar-codes
for paper documents.
Collaborates with the division in the development of forms and
electronic templates to enhance high quality data collection.
Serves as an internal consultant on health information issues such
as record storage and retrieval, record retention, workflow,
authentication and documentation standardization.
Participates in monitoring, evaluating and improving the quality of
client information.
Participates in defining appropriate role based access to
electronic and paper records.
Participates in the selection of new and/or updated health
information technology.
Periodically evaluates the effectiveness of record management
procedures and processes across the divisions.
Maintains a professional certification and current knowledge of
local, state and federal laws and regulations regarding the
management of client information.
Monitors best practices and advancements in health information
management to ensure on-going organizational adaptions and
compliance.
Serves as a liaison to regulatory and accrediting bodies for
matters related to clinical coding and health information
management.
Participates in the development of a long-range information
governance strategy for Health and Human Services Agency that
addresses the following: Information Integrity and Quality;
Information Design and Capture; Content and Records Management;
Access, Security and Confidentiality; and Information Analysis, Use
and Exchange.
TYPICAL QUALIFICATIONS
KNOWLEDGE OF:
Medical, administrative, ethical and legal requirements and
accrediting standards related to healthcare delivery and the
management of health information.
Electronic health records, health information systems and
healthcare applications.
Medical terminologies and classification systems.
Budget preparation and administration.
Principles of supervision, training, and performance
evaluation.
Recent developments, research methods, current literature, and
sources of information related to assigned programs and service
areas.
Terminology used in area of assignment.
Pertinent federal, state, and local laws, codes, and
regulations.
Office procedures, methods, and equipment including computers and
applicable software applications such as word processing,
spreadsheets databases and electronic health record systems.
English usage, spelling, grammar, and punctuation.
SKILL TO:
Understand, interpret and apply statutes, regulations and written
directions.
Manage individually identifiable client health and other personally
identifiable records.
Collect, analyze and present client data.
Plan, schedule, and review the work of assigned staff.
Perform professional analytical, programmatic, and administrative
duties involving the use of independent judgment and personal
initiative.
Analyze administrative problems, budgets, programs, systems, and
procedures to develop effective and comprehensive solutions.
Participate in the preparation and administration of budgets.
Provide consultation to departmental managers on client record
issues.
Prepare clear and concise technical, administrative and financial
reports; prepare clear, accurate and concise tables, schedules,
summaries and other materials in statistical and narrative
form.
Establish and maintain various data collection, record keeping,
tracking, filing and reporting systems.
Understand, interpret and apply administrative and departmental
policies and procedures as well as pertinent federal, state, and
local laws, codes, and regulations.
Exercise good judgment and maintain confidentiality in maintaining
critical and sensitive information, records and reports.
Exercise initiative, ingenuity, independent analysis and judgment
in solving administrative, managerial and technical problems.
Operate a variety of office equipment including personal computers
and related peripheral equipment and software applications.
Communicate clearly and concisely, both orally and in writing.
ABILITY TO:
Work primarily in a standard office setting with some travel to
different sites and locations.
Work extended hours including evenings and weekends.
Stand or sit for prolonged periods of time.
Stoop, bend, kneel, crouch, reach, and twist.
Lift, carry, push, and/or pull light to moderate amounts of
weight.
Use repetitive hand movement and fine coordination including using
a computer keyboard.
Verbally communicate to exchange information.
Establish and maintain effective working relationships with those
contacted in the course of work.
EXPERIENCE AND EDUCATION:
Any combination of education and experience that would likely
provide the required knowledge, skills, and abilities is
qualifying. A typical way to obtain the knowledge, skills, and
abilities would be:
Experience:
Three years of full-time experience performing duties related to
health information management. Supervisory experience is highly
desired.
Education:
Possession of a Bachelor's Degree in Health Information Management
or related field; a Master's Degree is desired.
Preferred Certification:
Certification as a Registered Health Information Technician (RHIT)
or Registered Health Information Administrator (RHIA) is
preferred.
Possession of a valid California Driver's License is required.
*Any license, certification, or registration required for this
position shall be maintained (i.e. active and in good standing) at
all times during employment with Napa County.
For continued employment with Napa County, you must maintain such
license, certification, or registration to meet the minimum
qualifications of this position.
ADA Accommodation
Applicants requiring accommodation during the application and/or
selection process pursuant to the Americans with Disabilities (ADA)
Act should contact County of Napa Human Resources at (707)
253-4303.
Napa County is an Equal Opportunity Employer.
MANAGEMENT CLASSIFIED EMPLOYEE BENEFITS INFORMATION
SALARY /strong>
Salaries are based on a five-step range. Appointments are usually
made at the beginning step with advances occurring at six months
and the completion of each year thereafter. Salary rates are
reviewed annually.
ADDITIONAL BENEFITS INFO -
Click here for additional benefits information for Management
Classified Employees:
https://www.countyofnapa.org/DocumentCenter/View/25879/Benefits-SummaryManagement-Classified-Employees
THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS
EMPLOYMENT INFORMATION
PHYSICAL STANDARDS /strong>
Certain designated County positions require a candidate to pass a
physical examination prior to appointment. Offers of employment are
conditional upon successful completion of this examination.
FINGERPRINTING /strong>
All employees hired into allocated positions or extra help
positions will be fingerprinted.
01 Instructions for Supplemental Application Questions. The
following questions comprise one of the steps in the selection
process for this position and are intended to assist you in
presenting your qualifications. Only the information you provide in
your answers to these questions will be evaluated and scored to
determine the best qualified candidates to continue in the
selection process for this position. Please be complete and
specific in answering the questions as your score will be based on
this information. Applications submitted without responses to the
supplemental questions will not be evaluated. Although your
experience and education should relate back to your application,
your application and or resume will not be reviewed when scoring
the supplemental questions. Therefore, please be as detailed as
possible in your responses to the supplemental questions. I have
read and understand the instructions presented above.
02 The ideal candidate for this position will have a bachelor's
degree or higher in a related field. Please select the highest
education level applies to you:
03 This position prefers that you possess certification as a
Registered Health Information Technician (RHIT) or a Registered
Health Information Administrator (RHIA). Please check which
certification you possess:
04 Describe your experience creating, updating and maintaining
policies and procedures for records information management
systems.
05 Describe Information Governance (IG) and the fundamental
framework that drive the success of a robust records information
management program.
06 Describe your experience using technology to advance a work
process or improve an initiative.
07 Describe your experience applying federal and state privacy
regulations to maintain the protection of sensitive health
information.
08 Describe your definition of diversity and how you have
incorporated equity in your profession?
* Required Question
Keywords: Government jobs, Napa , Health Records Information Manager (Records Manager) - Continuous/Open Until Filled, Healthcare , Napa, California
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