Manager, Accounting

Company: Napa Valley College
Location: Napa
Posted on: September 15, 2023

Job Description:

Salary: See Position Description

Location : Napa, CA

Job Type: Administrative (Full-time)

Job Number: 2023-00018

Department: Business & Finance

Opening Date: 08/10/2023

Closing Date: 9/21/2023 11:59 PM Pacific

DESCRIPTION

Deadline Extended

Napa Valley College is seeking an individual with demonstrated administrative skills to join an outstanding team of faculty, staff, and administrators to provide high quality programs and services to our district, our community, and most importantly, our students. In support of the Napa Valley College District's mission, the Business Office assists students with their fee-related and student body-related financial activities. It also assists and supports departments and employees of the College with their purchasing, accounting and budget needs. The Office ensures that all activities comply with generally accepted accounting principles, District policies, and state and federal regulations.

The incumbent in this position will be performing complex and diverse professional accounting and fiscal work in the maintenance, examination, verification, and analysis of fiscal records; performing cost and fund accounting and reporting; providing assistance in developing budgets and projections; performing yearend closing; monitoring financial activities with specific responsibility for ensuring that fiscal policies, practices, and regulations meet compliance requirements; and recruiting, training and supervising staff.

This job reports to the Controller.

This is a full-time, 12-months-per-year, classified administrative position. The salary has an appropriate placement on Range 15 of the current Administrative/Confidential salary schedule. Initial salary placement is $6,964 to $7,678/month, with future steps up to $9,800/month. Placement on the salary schedule is commensurate with experience. The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and retirement system membership. This assignment includes 20 paid holidays, 22 vacation days, and 12 days sick leave annually.

DUTIES AND RESPONSIBILITIES

Essential Functions

• Analyzes financial information (e.g. records of various budgetary accounts and funds, cash-flow and cost analysis of district projects, etc.) for the purpose of identifying potential budget variances, compiling statistical information, developing procedures, and conforming to established financial practices and regulatory requirements.
  
• Collaborates with a variety of individuals and groups, both internal and external (e.g. college department directors, government agencies, etc.) for the purpose of implementing and maintaining services and programs in accordance with established financial policies, practices, laws, and regulatory guidelines.
  
• Compiles statistical and financial data for the purpose of facilitating third-party reporting, developing budget recommendations, providing financial summaries to other personnel, and ensuring compliance with established guidelines.
  
• Conducts a variety of accounting functions (e.g. complex accounting projects, annual financial and budget reports, etc.) for the purpose of providing requested supporting documentation, information on internal processes, and facilitating activities in support of audit processes.
  
• Coordinates a wide variety of accounting activities (e.g. budget projections, year-end closing, etc.) for the purpose of providing required guidance and support.
  • Develops complex reporting processes, procedures, and internal controls (e.g. fixed asset policy development, procedures to meet state regulations and requirements, etc.) for the purpose of maintaining the efficient flow of financial processes.
    
  • Facilitates a wide variety of meetings (e.g. workshops, staff meetings, seminars, community meetings, etc.) for the purpose of conveying and gathering information required to perform functions.
    
  • Monitors financial processes (e.g. budget formation and projection, etc.) for the purpose of providing internal financial controls throughout the college.
    
  • Organizes unit meetings, in-service training, workshops, etc. for the purpose of conveying and gathering information required to perform job functions.
    
  • Oversees implementation of standard accounting procedures for the purpose of ensuring compliance with established accounting practices and all applicable regulatory requirements.
    • Presents a wide variety of financial and reported information (e.g. budget projections, year-end reports, etc.) for the purpose of communicating information, gaining feedback, and ensuring adherence to established internal controls.
      
    • Performs personnel functions (e.g. interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel, and achieving objectives of department.
      
    • Provides technical expertise and guidance to college department directors and administration regarding accounting issues and related financial activities for the purpose of conveying pertinent information regarding the organizations financial operations and ensuring compliance with established policies, practices and regulatory requirements.
      
    • Recommends procedures and actions on issues related to accountancy for the purpose of providing direction and decision making for the college administration and department directors.
      
    • Reconciles fiscal information and account balances (e.g. highly complex accounts, etc.) for the purpose of verifying accuracy of information and maintaining accurate balances while complying with accounting practices.
      • Represents Controller in their absence for the purpose of ensuring continuity in the department in all situations.
        
      • Researches a wide variety of financial and administrative topics (e.g. accounting trends, foreseeable regulation, etc.) for the purpose of providing information and recommendations that impact college operations.
        
      • Responds to a wide variety of inquiries (e.g. college directors, regulatory agencies, etc.) for the purpose of providing information, direction, and appropriate referrals.
        
        Other Functions
        
        Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
        
        JOB REQUIREMENTS
        
        Minimum Qualifications
        
        Skills, Knowledge and Abilities
        
        SKILLS are required to perform multiple, highly complex, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment using pertinent software applications; performing accounting procedures; planning and managing projects; and preparing and maintaining accurate records; and hiring and training staff.
        
        KNOWLEDGE is required to perform advanced math; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: principles of accounting and auditing; general governmental accounting practices; standard office practices and procedures; year-end budget and budget projection processes; pertinent codes, policies, regulations, and laws; categorical grants; business telephone etiquette; office application software; and recordkeeping and record retention practices.
        
        ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals; work with data of varied types and/or purposes; and utilize job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: providing direction and leadership; analyzing a variety of financial and statistical information; working under time constraints; communicating with diverse groups; meeting deadlines and schedules; setting priorities; working with detailed information; and demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.
        
        Responsibility
        
        Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; directing the use of budgeted funds within a work unit. Utilization of significant resources from other work units is sometimes required to perform the job's functions. There is a continual opportunity to impact the organization's services.
        
        Working Environment
        
        The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 90% sitting, 5% walking, and 5% standing. This job is performed in a generally clean and healthy environment.
        
        Experience:
        
        Job-related experience with increasing levels of responsibility.
        
        Education:
        
        Bachelor's degree in job-related area.
        
        Clearances:
        
        Criminal Background Clearance
        
        Tuberculosis Clearance
        
        Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States.
        
        Desirable Qualifications
        • At least five years of experience related to the administrative assignment.
          
        • Public sector or higher education experience.
          
        • Experience with Ellucian Colleague ERP. APPLICATION PROCEDURE
          
          A. Applicants must complete the online application through SchoolJobs.com. All elements of the application, including the education and work experience sections and supplemental questions must be submitted in order for the application to be considered complete. Napa Valley College evaluates candidates based on the information provided in the online application only. Do not attach resumes and cover letters.
          
          Internal applicants are still required to submit a complete online application for this position. This includes the submission of transcripts.
          
          B. Applicants must attach the following to complete the application process:
          
          
        • Legible copies of transcripts verifying college work, degrees, and conferral dates (official transcripts required on offer of employment).
          • Transcripts without the degrees and conferral dates will be deemed incomplete.
            
          • Foreign Transcripts: Napa Valley College requires that individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement, even if the foreign transcript has previously been accepted by a different college or university in the United States. Foreign transcripts must be evaluated by one of the organizations approved by the State of California, Commission on Teacher Credentialing. Please click here (Download PDF reader) for a list of approved organizations.
            
            It is important that your application reflect all of your relevant education and experience. Please note that applications will be rejected if no work experience is listed, or if other required application fields are missing or incomplete. Transcripts are the only attachments allowed so we may verify that the minimum education qualification has been met.
            
            All required application materials must be submitted no later than 11:59 p.m. Pacific Time on the filing deadline. Please do not submit material not requested. Application materials submitted become the property of Napa Valley College and the Office of Human Resources, Training & Development cannot copy, return, or transfer material to other positions. Any expenses incurred in connection with the initial interview will be the responsibility of the candidate. The college will reimburse certain travel expenses associated with second interviews (if applicable), depending on distance of travel.
            
            The District will not accept materials by e-mail, fax, or mail for this position.
            
            SPECIAL ACCOMMODATIONS: If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Office of Human Resources, Training & Development.
            
            Napa Valley College, an Equal Employment Opportunity Employer, maintains a drug-free workplace and requires that employees abide by that policy.
            
            For more information, contact the Office of Human Resources, Training & Development:
            
            2277 Napa-Vallejo Highway
            Napa, CA 94558
            (707) 256-7100
            jobline@napavalley.edu
            
            For technical support, contact NEOGOV at (855) 524-5627.
            
            The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and PERS or STRS retirement system membership.
            
            Information pertaining to specific benefit allotments and paid time-off can be found on the Administrative/Confidential Salary Schedule
            
            Visit our Benefits page for more information regarding district-sponsored health benefits and to obtain information about our health benefit providers. For other specific questions related to benefits, contact the Office of Human Resources, Training & Development at (707) 256-7100.
            
            01
            
            In lieu of a cover letter, please describe how your current and previous work experience has prepared you for the scope of work and the minimum and desirable qualifications described in the job announcement for this position.
            
            02
            
            Describe your experience working with budgets, purchasing, or payroll? If you have experience tracking and monitoring a budget with specific funding restrictions, discuss your level of responsibility and the amount of funds for which you were responsible. (Limit your response to 300 words.)
            
            03
            
            Describe in detail your computer software experience and level of proficiency, including any experience you have with Ellucian Colleague or similar ERP systems? Include any other specialized programs with which you are familiar. (Limit your response to 300 words.)
            
            04
            
            Describe your experience working with or serving individuals from diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and race/ethnic backgrounds. Please give specific examples. (Limit your response to 300 words.)
            
            Required Question

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