Company: Napa Valley College
Posted on: September 15, 2023
Salary: See Position Description
Location : Napa, CA
Job Type: Administrative (Full-time)
Job Number: 2023-00018
Department: Business & Finance
Opening Date: 08/10/2023
Closing Date: 9/21/2023 11:59 PM Pacific
Napa Valley College is seeking an individual with demonstrated
administrative skills to join an outstanding team of faculty,
staff, and administrators to provide high quality programs and
services to our district, our community, and most importantly, our
students. In support of the Napa Valley College District's mission,
the Business Office assists students with their fee-related and
student body-related financial activities. It also assists and
supports departments and employees of the College with their
purchasing, accounting and budget needs. The Office ensures that
all activities comply with generally accepted accounting
principles, District policies, and state and federal
The incumbent in this position will be performing complex and
diverse professional accounting and fiscal work in the maintenance,
examination, verification, and analysis of fiscal records;
performing cost and fund accounting and reporting; providing
assistance in developing budgets and projections; performing
yearend closing; monitoring financial activities with specific
responsibility for ensuring that fiscal policies, practices, and
regulations meet compliance requirements; and recruiting, training
and supervising staff.
This job reports to the Controller.
This is a full-time, 12-months-per-year, classified administrative
position. The salary has an appropriate placement on Range 15 of
the current Administrative/Confidential salary schedule. Initial
salary placement is $6,964 to $7,678/month, with future steps up to
$9,800/month. Placement on the salary schedule is commensurate with
experience. The college offers a fringe benefit package including
medical, dental, vision, disability and life insurance, employee
assistance program, and retirement system membership. This
assignment includes 20 paid holidays, 22 vacation days, and 12 days
sick leave annually.
DUTIES AND RESPONSIBILITIES
- Analyzes financial information (e.g. records of various
budgetary accounts and funds, cash-flow and cost analysis of
district projects, etc.) for the purpose of identifying potential
budget variances, compiling statistical information, developing
procedures, and conforming to established financial practices and
- Collaborates with a variety of individuals and groups, both
internal and external (e.g. college department directors,
government agencies, etc.) for the purpose of implementing and
maintaining services and programs in accordance with established
financial policies, practices, laws, and regulatory
- Compiles statistical and financial data for the purpose of
facilitating third-party reporting, developing budget
recommendations, providing financial summaries to other personnel,
and ensuring compliance with established guidelines.
- Conducts a variety of accounting functions (e.g. complex
accounting projects, annual financial and budget reports, etc.) for
the purpose of providing requested supporting documentation,
information on internal processes, and facilitating activities in
support of audit processes.
- Coordinates a wide variety of accounting activities (e.g.
budget projections, year-end closing, etc.) for the purpose of
providing required guidance and support.
- Develops complex reporting processes, procedures, and internal
controls (e.g. fixed asset policy development, procedures to meet
state regulations and requirements, etc.) for the purpose of
maintaining the efficient flow of financial processes.
- Facilitates a wide variety of meetings (e.g. workshops, staff
meetings, seminars, community meetings, etc.) for the purpose of
conveying and gathering information required to perform
- Monitors financial processes (e.g. budget formation and
projection, etc.) for the purpose of providing internal financial
controls throughout the college.
- Organizes unit meetings, in-service training, workshops, etc.
for the purpose of conveying and gathering information required to
perform job functions.
- Oversees implementation of standard accounting procedures for
the purpose of ensuring compliance with established accounting
practices and all applicable regulatory requirements.
- Presents a wide variety of financial and reported information
(e.g. budget projections, year-end reports, etc.) for the purpose
of communicating information, gaining feedback, and ensuring
adherence to established internal controls.
- Performs personnel functions (e.g. interviewing, evaluating,
supervising, etc.) for the purpose of maintaining adequate
staffing, enhancing productivity of personnel, and achieving
objectives of department.
- Provides technical expertise and guidance to college department
directors and administration regarding accounting issues and
related financial activities for the purpose of conveying pertinent
information regarding the organizations financial operations and
ensuring compliance with established policies, practices and
- Recommends procedures and actions on issues related to
accountancy for the purpose of providing direction and decision
making for the college administration and department
- Reconciles fiscal information and account balances (e.g. highly
complex accounts, etc.) for the purpose of verifying accuracy of
information and maintaining accurate balances while complying with
- Represents Controller in their absence for the purpose of
ensuring continuity in the department in all situations.
- Researches a wide variety of financial and administrative
topics (e.g. accounting trends, foreseeable regulation, etc.) for
the purpose of providing information and recommendations that
impact college operations.
- Responds to a wide variety of inquiries (e.g. college
directors, regulatory agencies, etc.) for the purpose of providing
information, direction, and appropriate referrals.
Performs other related duties as assigned for the purpose of
ensuring the efficient and effective functioning of the work
Skills, Knowledge and Abilities
SKILLS are required to perform multiple, highly complex, technical
tasks with a need to occasionally upgrade skills in order to meet
changing job conditions. Specific skill-based competencies required
to satisfactorily perform the functions of the job include:
operating standard office equipment using pertinent software
applications; performing accounting procedures; planning and
managing projects; and preparing and maintaining accurate records;
and hiring and training staff.
KNOWLEDGE is required to perform advanced math; read technical
information, compose a variety of documents, and/or facilitate
group discussions; and analyze situations to define issues and draw
conclusions. Specific knowledge-based competencies required to
satisfactorily perform the functions of the job include: principles
of accounting and auditing; general governmental accounting
practices; standard office practices and procedures; year-end
budget and budget projection processes; pertinent codes, policies,
regulations, and laws; categorical grants; business telephone
etiquette; office application software; and recordkeeping and
record retention practices.
ABILITY is required to schedule a significant number of activities,
meetings, and/or events; routinely gather, collate, and/or classify
data; and use basic, job-related equipment. Flexibility is required
to independently work with others in a wide variety of
circumstances; analyze data utilizing defined but different
processes; and operate equipment using standardized methods.
Ability is also required to work with a wide diversity of
individuals; work with data of varied types and/or purposes; and
utilize job-related equipment. Independent problem solving is
required to analyze issues and create action plans. Problem solving
with data requires analysis based on organizational objectives; and
problem solving with equipment is limited to moderate. Specific
ability based competencies required to satisfactorily perform the
functions of the job include: providing direction and leadership;
analyzing a variety of financial and statistical information;
working under time constraints; communicating with diverse groups;
meeting deadlines and schedules; setting priorities; working with
detailed information; and demonstrated sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
disability, gender identity, sexual orientation, and ethnic
background of community college students.
Responsibilities include: working under limited supervision using
standardized practices and/or methods; directing other persons
within a small work unit; directing the use of budgeted funds
within a work unit. Utilization of significant resources from other
work units is sometimes required to perform the job's functions.
There is a continual opportunity to impact the organization's
The usual and customary methods of performing the job's functions
require the following physical demands: some lifting, carrying,
pushing, and/or pulling, some stooping, kneeling, crouching, and/or
crawling and significant fine finger dexterity. Generally, the job
requires 90% sitting, 5% walking, and 5% standing. This job is
performed in a generally clean and healthy environment.
Job-related experience with increasing levels of
Bachelor's degree in job-related area.
Criminal Background Clearance
Title 8, USC, Section 1324-A requires verification of eligibility
for employment in the United States.
- At least five years of experience related to the administrative
- Public sector or higher education experience.
- Experience with Ellucian Colleague ERP. APPLICATION
A. Applicants must complete the online application through
SchoolJobs.com. All elements of the application, including the
education and work experience sections and supplemental questions
must be submitted in order for the application to be considered
complete. Napa Valley College evaluates candidates based on the
information provided in the online application only. Do not attach
resumes and cover letters.
Internal applicants are still required to submit a complete online
application for this position. This includes the submission of
B. Applicants must attach the following to complete the application
- Legible copies of transcripts verifying college work, degrees,
and conferral dates (official transcripts required on offer of
- Transcripts without the degrees and conferral dates will be
- Foreign Transcripts: Napa Valley College requires that
individuals who have completed college or university course work at
an institution in a country other than the United States must
obtain a complete evaluation of foreign transcripts, degrees and
other relevant documents. A foreign transcript evaluation is
required any time foreign course work is used to meet minimum
qualifications and/or salary placement, even if the foreign
transcript has previously been accepted by a different college or
university in the United States. Foreign transcripts must be
evaluated by one of the organizations approved by the State of
California, Commission on Teacher Credentialing. Please click here
(Download PDF reader) for a list of approved organizations.
It is important that your application reflect all of your relevant
education and experience. Please note that applications will be
rejected if no work experience is listed, or if other required
application fields are missing or incomplete. Transcripts are the
only attachments allowed so we may verify that the minimum
education qualification has been met.
All required application materials must be submitted no later than
11:59 p.m. Pacific Time on the filing deadline. Please do not
submit material not requested. Application materials submitted
become the property of Napa Valley College and the Office of Human
Resources, Training & Development cannot copy, return, or transfer
material to other positions. Any expenses incurred in connection
with the initial interview will be the responsibility of the
candidate. The college will reimburse certain travel expenses
associated with second interviews (if applicable), depending on
distance of travel.
The District will not accept materials by e-mail, fax, or mail for
SPECIAL ACCOMMODATIONS: If you are in need of special services or
facilities due to a disability in order to apply or interview for
this opening, please contact the Office of Human Resources,
Training & Development.
Napa Valley College, an Equal Employment Opportunity Employer,
maintains a drug-free workplace and requires that employees abide
by that policy.
For more information, contact the Office of Human Resources,
Training & Development:
2277 Napa-Vallejo Highway
Napa, CA 94558
For technical support, contact NEOGOV at (855) 524-5627.
The college offers a fringe benefit package including medical,
dental, vision, disability and life insurance, employee assistance
program, and PERS or STRS retirement system membership.
Information pertaining to specific benefit allotments and paid
time-off can be found on the Administrative/Confidential Salary
Visit our Benefits page for more information regarding
district-sponsored health benefits and to obtain information about
our health benefit providers. For other specific questions related
to benefits, contact the Office of Human Resources, Training &
Development at (707) 256-7100.
In lieu of a cover letter, please describe how your current and
previous work experience has prepared you for the scope of work and
the minimum and desirable qualifications described in the job
announcement for this position.
Describe your experience working with budgets, purchasing, or
payroll? If you have experience tracking and monitoring a budget
with specific funding restrictions, discuss your level of
responsibility and the amount of funds for which you were
responsible. (Limit your response to 300 words.)
Describe in detail your computer software experience and level of
proficiency, including any experience you have with Ellucian
Colleague or similar ERP systems? Include any other specialized
programs with which you are familiar. (Limit your response to 300
Describe your experience working with or serving individuals from
diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and race/ethnic backgrounds. Please
give specific examples. (Limit your response to 300 words.)
Keywords: Napa Valley College, Napa , Manager, Accounting, Executive , Napa, California
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