Administrative Associate

Company: Axelon Services Corporation
Location: San Francisco
Posted on: July 1, 2025

Job Description:

Working Title: Administrative Officer 3 Location: ONSITE Parnassus; occasional travel to MZ and MB as needed with advanced notice Schedule: M-F 0800-1700 What specific experience, background, and/or qualifications are you looking for in candidates for this position? Strong project management, calendar management, office suites, teams, understand lean principles. Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff. This position supports the Chief Operating Officer of Adult Services (COO, Adult Services) who is responsible for providing oversight across several clinical services departments (medical, diagnostic and therapeutic) and plays an integral role in defining and implementing UCSF's strategic growth endeavors. Administrative oversight includes developing objectives and policies, reviewing organization's budget, evaluating performance of departments under direction as well as performance of key management personnel, and evaluating requests for new or additional services or programs. Activities also include contributing to strategic planning and directing all activities of clinical professional services departments through management staff. The COO, Adult Services is tasked with the financial and operational performance of their areas of oversight, ensuring that services operate efficiently and that they provide the highest quality of care and service. The Administrative Officer provides high-level executive support to the Chief Operating Officer (COO) of Adult Services, ensuring efficient operations across multiple clinical departments. They manage complex scheduling, coordinate strategic meetings, and serve as a key liaison between leadership, faculty, and external partners. This role involves handling confidential communications, tracking performance metrics, supporting budget reviews, and assisting with operational and strategic initiatives. Additionally, they facilitate cross-departmental coordination, oversee logistics for special projects, and ensure compliance with institutional policies. By streamlining administrative processes, they enable the COO to focus on high-level decision-making, strategic growth, and the continuous improvement of clinical services.

Keywords: Axelon Services Corporation, Napa , Administrative Associate, Administration, Clerical , San Francisco, California