Administrative Assistant

Company: Front Porch Communities and Services
Location: Santa Rosa
Posted on: May 29, 2025

Job Description:

Spring Lake VillageJob SummaryAssists the Director of Facilities and/or Executive management in the oversight of maintenance, security and landscaping. Provides analytical and specialized administrative support of routine and non-routine tasks. Analyzes problems, determines approach, compiles and analyzes data, prepares reports and recommends appropriate action. Work is generally of a confidential nature and requires a broad working knowledge of departmental and Company practices, policies and procedures. Essential Functions Include the following. Other duties may be assigned as necessary.* Provides quality Customer Service efficiently to residents, families, co-workers and vendors in a manner to ensure satisfaction. * Assists the Director of Facilities and/or Executive management in the execution of his/her duties. * Provides specialized administrative support of routine and non-routine tasks. * Contacts company personnel at all organizational levels to gather information and prepare reports. * Prepares memorandums outlining and explaining administrative procedures and policies to supervisory staff. * Responsible for coding of invoices, purchase orders and receiving. * Plans conferences, sets up meetings and takes minutes. Schedules appointments, gives information to callers, composes and sends correspondence. * Ability to maintain a high level of confidentiality. * Performs all duties in a safe and efficient manner. Reports any safety hazards and/or accidents to supervisor. * Attends all mandatory in-service meetings. Complies with all department and facilities policies and procedures. Job Requirements and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. * High school diploma or general education degree (G.E.D.). * 1-2 years related experience and/or training. * Strong verbal and professional written communication skills. * Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or government regulations; ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. * Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume; ability to apply concepts of basic mathematical concepts such as addition, subtraction, multiplication and division.

Keywords: Front Porch Communities and Services, Napa , Administrative Assistant, Administration, Clerical , Santa Rosa, California