Administrative Assistant Remote, San Francisco Bay Area

Company: Third Plateau
Location: San Francisco
Posted on: May 22, 2025

Job Description:

The Administrative Assistant is a vital team member in our busy, mission-driven firm, responsible for ensuring seamless workflow and smooth daily operations. Reporting to the Chief of Staff, this role encompasses diverse responsibilities, including project and program support for a variety of client teams and operational support for the Third Plateau team. The ideal candidate is creative, adaptable, and capable of exercising good judgment while thriving in an entrepreneurial environment that values hospitality and client service.Application Deadline: 5:00pm PT on May 30, 2025
What You'll DoEssential duties and responsibilities include, but are not limited to:Scheduling and Administrative Support

• Schedule meetings and calls for Vice Presidents.
• Address the administrative needs of Vice Presidents and proactively seek appropriate resources to support them.
• Communicate effectively and professionally to both external partners and internal team members.
• Support administrative needs of the San Francisco office, including processing mail and booking conference rooms for in-person meetings.
• Provide general project management support, particularly around events and communications.
• Act as backup support to other Administrative Assistants.Firm Operations Support
  • Support the administrative needs of the internal Finance Team, including check deposits and day-to-day management of firm expenses via Ramp.
  • Assist with maintenance of corporate documents, including business registration renewals and insurance certificates.
  • Support client teams on file organization in accordance with the firm's knowledge management procedures.Organizational Stewardship
    • Support the Director of Culture on logistics for teamwide meetings and events, including calendar invites, distributing agendas, and managing Zoom meetings.
    • Tend to internal administrative items (e.g., emails/Slack, timekeeping, expenses, HR).
    • Participate in internal activities (i.e., full team meetings, peer learning communities, culture building activities).
    • Engage in individual professional development/learning opportunities.What You'll Need
      • 2+ years administrative experience.
      • Genuine passion for providing outstanding hospitality and service.
      • Comfortable working under pressure at times and accommodating last-minute changes and deadlines.
      • Traits that include: curiosity, an ability to ask the right questions, active listening skills, an eagerness to learn, an open mind, and resourcefulness.
      • Exceptional task and time management and a high level of attention to detail.
      • Forward-looking thinker who actively identifies areas for improvement in business operations and proposes solutions.
      • Proficient in Microsoft Office suite of programs.
      • Remote-first Approach
      • Flexible & generous time off
      • 100% employer-paid options for medical, dental, and vision coverage for you, with employer contributions toward dependent coverage
      • Employer-paid short- and long-term disability and life insurance
      • Employer contribution of up to $825 to your Health Savings Account
      • Flexible Spending Accounts (FSA, DCFSA and Commuter)
      • Initial home office stipend of $550, with $250 provided annually thereafter
      • $110 cell phone and home internet stipend
      • 13 weeks paid parental and medical leave
      • Annual year-end bonus based on both company performance and individual performance
      • $500 annually to invest in your mental, emotional, and physical well-being
      • Access to curated learning opportunities and team-based growth experiences to support the professional development of our teamSalary: $28.85 - $33.66 per hourA compensation committee will meet to discuss potential starting salary within the band by weighing the candidate's expected contribution in terms of previous experience and expertise against current Third Plateau employees. We commit to sharing the reasoning used to determine starting salary with you. The expectation is not for new team members to be hired with a starting salary at the top of the band, but to have a salary that adequately compensates experience and expertise while countering pay inequality and upholding internal parity.Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you're new to this field, returning to work after a gap in employment, looking to transition, or take the next step in your career path, we will be glad to have you on our radar.At Third Plateau, we believe in the power of diverse teams. In our recruiting efforts, we always seek to reach a broad and diverse pool of applicants to ensure our final candidates are not a homogeneous group in terms of demographics or experience. You can read more about our commitment to Equity & Belonging here . We welcome applicants of all backgrounds. Third Plateau is committed to providing equal employment opportunities to all employees and applicants for employment without regard to their race, color, age, religious creed, sexual orientation, or other personal characteristics.Disclaimer: By submitting your application, you acknowledge that you will be added to our mailing list. You will receive updates, newsletters, and other communications from us. Should you wish to opt out at any time, you will have the opportunity to unsubscribe from our mailing list through the emails you receive.
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Keywords: Third Plateau, Napa , Administrative Assistant Remote, San Francisco Bay Area, Administration, Clerical , San Francisco, California