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Office Assistant

Company: Wilson Daniels
Location: Napa
Posted on: June 22, 2022

Job Description:

WHO IS WILSON DANIELS? Founded in 1978, Wilson Daniels is a fully integrated, family-owned marketing and sales company representing a highly selective portfolio of the world's most distinctive wines. Wilson Daniels continues to pursue and elevate the standards of excellence set by founders Win Wilson and Jack Daniels through developing long-term, strategic partnerships with luxury producers that possess profound respect for terroir and are benchmarks in their region. COME WORK WITH USWe inspire and promote a passion for wine from the most distinguished properties and terroirs around the world through exceptional marketing, education, and brand-building. We develop mutually rewarding, long-term relationships with our employees and winery and trade partners, while striving to be globally recognized as the leader of fine wines, setting the standard for integrity, quality, and excellence. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.
ABOUT THE JOBWilson Daniels is seeking an Office Administrator for our Napa office. The Office Administrator provides a wide range of support in numerous areas in our business with a heavy focus on front desk office responsibilities. This position requires strong attention to detail, the ability to identify and resolve problems in a timely manner, and the ability gather and analyze information skillfully. This role is crucial to our daily Operations as it is cross-departmental and will engage not only with all members of our organization but also external visitors and customers calling into the office. THE DAY-TO DAY

  • Support of General Office Management Responsibilities
  • Manage UPS/Fed Ex inbound and outbound shipments. Tasks to includes boxing, shipping, receiving, and creating labels and tracking shipment to end destination.
  • Greet visitors to the office and receive them warmly and professionally
  • Answer main telephone line, assist callers with general overview information and routes calls to appropriate departments.
  • Read and route incoming mail. Opens, organizes, and distributes incoming correspondence and emails, and maintains files.
  • Assist with mass mailings.
  • Order office supplies. Make sure all areas are well stocked.
  • Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
  • Prepares and edits correspondence, communications, presentations, and other documents as needed.
  • Establish and maintain effective professional working relationships with those contacted in the course of day-to-day work.
  • Inputting Expense reports
  • Assist with set-up and break down for office events, tastings, meetings, etc.
  • Assist Operations Department with Order Entry Overflow
  • Special Projects as needed AM I THE RIGHT FIT?
    • Four-year college degree (or equivalent in experience)
    • Wine and Spirits industry experience a plus
    • 2 years' experience in office setting preferred
    • Must be proficient in all Microsoft Office programs, strong Excel skills a major plus
    • Ability to multi-task and prioritize in a fast-paced environment
    • Solid judgment skills and ability to work independently
    • Organized and excellent follow-through a must; detail-oriented and deadline driven
    • Proactive, self-motivated, takes initiative and ability to work with little supervision
    • Team player with a positive attitude; flexible to adapt to changing needs/priorities
    • Must be able to lift up to 50 pounds with or without reasonable accommodations

Keywords: Wilson Daniels, Napa , Office Assistant, Administration, Clerical , Napa, California

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